Table of Contents:
- Who we are...
- What information we collect...
- How we may use this information...
- Data Security...
- Who else may see your data...
- Marketing communications from Greasley Parish Council...
- Third party marketing communications...
- Cookie usage...
- Third party ad-serving...
- Third party websites...
- The Data Protection Act...
- Changes to this Policy...
Who we are...
Any personal information provided to, or gathered by Greasley Parish Council regarding you and your visit to our website is controlled by Greasley Parish Council ("Greasley Parish Council", "GPC", "We", "Us"), a local government authority and elected body serving Giltbrook, Greasley, Moorgreen, Newthorpe and Watnall in Nottinghamshire, England, with a Parish Office at The Greasley Sports and Community Centre, Dovecote Road, Newthorpe, Nottinghamshire NG16 3QN.
What information we collect...
When you interact with the Greasley Parish Council website, we may ask you for certain information and you may submit personal data to us (for example, but not limited to: your name, telephone number(s), postal address, email address). We may also collect information about your usage of our website and traffic patterns in connection with that.
Some examples of how we may collect information from you:
- Information submitted to us by you:
We receive and store information electronically, and in some instances in printed format also, that you may submit when using any communicative forms on our website (including, but not limited to, our contact forms (such as an "email us" form, "feedback form", "recommend a friend" form, and a "newsletter subscription" form), as well as searches conducted on our website through a site search facility, any competitions we may offer, and any polls / surveys / questionnaires we publish on the site.
We may also receive and store data via any other form of communication we may have with you (e.g. by direct email, written communication or telephone).
- Information automatically provided to us by you:
We also receive, process and store certain information whenever you interact with our website on an automatic basis.
Browser data collected: Like many other sites, we employ the use of "cookies" (see below) and obtain certain information automatically when you access our website through a web browser. Information that is automatically received by us includes the Internet Protocol (IP) address of the computer you use to connect to our website, your operating system and its specific version, the type of web browser you are using and its particular version together with the resolution and colour depth you are using. We may also automatically receive clickstream / path analysis data of your journey through the pages on our website and searches conducted.
Online statistical software: At the present time we do not facilitate any statistical / analytical software or sevices in relation to our site visitors, though this is something we are likely to employ in the near future, where we will facilitate a third party online service such as Google Analytics, which will aid us in helping to track and collate various information regarding the pages you visit on our website, and will also help us to analyse session information such as details of time spent on pages, repeat visits and page interaction information. Additionally this information may include the ISP (Internet Service Provider) / organisation used to access our website through, as well as certain approximate geographical information.
This will be done in order to assist us in continually improving the quality of our website, its ease of access, effectiveness and performance to provide a better overall user experience.
When we start facilitating third party analytical software, any information gathered will be held securely online and will only be accessible to authorised Greasley Parish Council personnel and authorised and appointed support services only. This information may also be documented in printed format and held securely in our office.
Web Server logs: We may keep server web logs of all activity conducted on our website in order to evaluate and assess the performance of the pages on the site. These web logs are held securely in electronic form and contain details about usage of our website as well as details about the operating system, browser and Internet Protocol (IP) address being used to access our website as well as the referring site if a link has been followed to arrive at our site - these details in themselves are not directly personally identifiable to you.
To help us evaluate and assess performance of our pages on our website, we may be able to marry this usage data within the web server logs to data submitted through forms on our website (such as contact forms) based on the IP address of the form submission again only in order to identify, for marketing purposes only, your site usage and referring site where appropriate. This 'married-up' data may be held on secure computer systems, or securely in printed form in our Parish Office.
- Email Communications:
Any emails sent to us either directly via any contact forms in use on our website, or sent directly to a specific email address (belonging to Greasley Parish Council only), using an email client or an email service, may be stored in electronic format on secure computer systems and accessible by authorised Greasley Parish Council personnel only. Furthermore, we may, where necessary, print email communications for administrative purposes, which will be stored securely in the Parish Office and again, will be accessible by authorised Greasley Parish Council personnel only. We will hold these communications securely for as long as deemed appropriate, and will securely dispose of any printed email communications when they are no longer required.
In the future, we may look towards developing a subscription based email newsletter service for news relating to our website or the Parish of Greasley and related subject matter. This will be an opt-in only service where users will be able to manage their subscription status via our website or by following unsubscribe links in any of the newsletters we may distribute. We shall of course detail any further information relating to this just here when in service.
Your email address will not be sold on to any third party, and we will not pass on your email address, email communications, or any information gathered regarding your visit to our site unless you have given us express consent to do so, or where we may be required to do so by law.
- Telephone calls:
At this present time we do not record telephone calls received to the Parish Office. However, we may monitor calls from time to time for training purposes and to continually improve the quality of our service to you.
How we may use this information...
Information held regarding your visit to our website is kept securely in accordance with our internal security policy, whether in printed format and/or electronic format. We may use this information...
- to help us contact you in any way where you have previously consented to allow us to do so with regards to your communication to us;
- to administer prize draws and competitions where appropriate;
- to carry out visitor profiling and internal statistical and analytical reporting of our site visitors for internal marketing purposes to further enhance our website.
By submitting data to us you agree to these potential uses.
Any electronic data we hold is stored securely on password protected computer systems and web servers accessible to authorised Greasley Parish Council personnel and representatives only.
Any printed data we hold is kept securely in our Parish Council office and again is accessible to authorised Greasley Parish Council personnel only.
Who else may see your data...
At this time, only authorised Greasley Parish Council personnel and authorised website development personnel may have access to any information stored about you in order for them to carry out their duties.
We will only pass on your information to third parties under the following circumstances:
- If you have given your express consent for us to do so.
- Where we are permitted or required to do so by law or for regulatory purposes.
Details of any third parties this is extended to shall be published here as and when the time comes.
With the exception of the above circumstances we will not sell, rent, share, trade or disclose any personal data we keep relating to any data we hold about you to any other parties without your prior express consent.
Marketing Communications from Greasley Parish Council...
When communicating with us through the various forms on our website we may give you the opportunity to subscribe to a potentially forthcoming email Newsletter service. We promise not to bombard you with unnecessary emails, we know there is nothing more annoying! Instead, we'll only send you an email bulletin once per week (at the most frequent), supplemented with any additional emails only when we have some truly interesting and worthwhile or important news to share with you.
If you no longer wish to receive email newsletters from us if we have an email newsletter service in place, then simply notify us, either by clicking the Unsubscribe link in any email newsletter we may send, or alternatively we will also add an unsubscribe page on our website if you wish for your details to be removed. We shall add a link to this page just here, if and when we add an email newsletter service.
In the future, it is also a possibility that we may consider distributing postal communications if and where appropriate, to anyone subscribing to our email newsletter service. Subscribers will be able to manage how they receive information from us when this service is operational, and details of how to do so will then be published here and in an appropriate section elsewhere on the website.
Third party marketing communications...
We will not pass on your information to third parties for marketing purposes. We are not likely to change our policy on this. However, should this be the case, details of any changes in that regard will be published just here, and furthermore it will only apply to those who have given us their consent to pass their information on to third parties - either at the time of providing the information to us, or previously if we have already received consent from you.
If you have concerns over receiving unsolicited post you can join the Mailing Preference Service and your name should be removed the lists held by responsible direct mail companies. An application form can be filled out online at http://www.mpsonline.org.uk
So we can continually improve our website and any services we are able to offer we may make use of an electronic device known as a "Cookie".
Cookies are a tiny packet of data, usually in .txt file format written to your computer (if your browser has cookies enabled) by a web server, and read back by that same web server on any subsequent visits you make to the site, and are usually to enhance your experience whilst using the site by enabling additional functionality as well as provide anonymous statistical and analytical information to the proprietor of the website and/or any authorised third parties regarding your usage of the site and any implemented features.
As of the 26th May, 2011, under EU legislation, we are required to tell you about any cookies or other localised objects our site may set, and we hereby do so below.
Please note that this information is subject to constant review and change during the continual development of the website as we change and add features to the site, and as our associated third parties update the cookies they issue. We will however attempt to update the information on this page as and when that occurs, though please be aware some of the third party cookie information listed below may become outdated if the third party updates them).
COOKIES FROM OUR WEB SITE AND THE THIRD PARTIES WE USE:
AddThis (Third Party):
This feature enables us to facilitate various social media network sharing facilities so our site visitors may share content and pages on our site on the vast multitude of various social media outlets such as Twitter, Facebook and Digg to name but just a few.
Cookies from AddThis will only be set once a site visitor has given us their consent to do so via the Cookie Consent feature in use on our site.
The cookies that may be deployed from this feature are...
|loca||A geolocation cookie, so publishers know approximately where people sharing information are located.|
|Coyote-2-a0f0083||A load-balancer cookie.|
|bt||A behaviour targetting cookie.|
|ana_svc||A real-time service cookie.|
|uid / uit||User ID and login time tracking.|
|psc||View Counter cookie.|
|di/dt||Date tracking cookies for determining the expiration of other cookies.|
|__atuvc||This cookie is created and read on the client side in order to make sure the user sees the updated social media share count if they share a page and return to it before our share count cache is updated. No data from that cookie is sent back to AddThis and removing it when disabling cookies would cause unexpected behavior for users.|
|ssh/sshs||Service share history cookie, used to configure the preferred social media icons issued based on any previous history you have of using them across other sites facilitating this same feature.|
Cookie Consent from Silktide (issued First and Third Party):
We facilitate a third-party feature on our site, called 'Cookie Consent', that will ask your permission before issuing any cookies from us, in order to help us comply with EU legislation that came into place on the 26th May 2011 in relation to privacy and cookies.
Cookies in relation to this feature are only issued once a site visitor has given us their consent to do so via the Cookie Consent feature in use on our site.
Read more about Cookie Consent here on their own website.
The cookies that may be deployed from this feature are...
|cc_social||A cookie which remembers your consent to allow us to enable Social Media features on our website. This will be issued by us if you have consented for cookies to be enabled on our site, and by Silktide if you have consented to use Social Media facilities globally across other websites that facilitate Silktide's Cookie Consent feature.|
More help regarding Cookies...
We believe you should not be unduly concerned about the usage of cookies from our website as they are used to enhance your experience on the site and provide us with analytical information to further help us improve the site.
However, if you are concerned about cookie usage, you can of course decline your consent to the deployment of them from the pop-up that appears at the top of the page on our website. You can also change your mind if you have previously accepted cookies for this feature by clicking the 'Privacy & Cookie Settings' tab towards the bottom right of our website.
However, we strongly recommend that you leave cookies enabled during your visit to our website in order that you may maximise your experience of our website and ensure you have access to all its functionality.
Third Party Ad-Serving...
At the present time we do not deliver any third party advertisements through ad networks or ad servers. As with anything, this always has the possibility of changing in time, and should that be the case with our website, we will publish confirmation of which just here together with any other pertinent information. We will not pass on any personally identifiable customer information to any third-party advertising networks or websites.
Third Party websites...
From time to time we may add links on our website to other useful resources to be found elsewhere on the internet.
The Data Protection Act...
The Data Protection Act of 1998 gives rights to individuals about whom information is recorded on computer or otherwise. You have the right to find out information about yourself upon payment of a small administrative fee, and can challenge the accuracy if incorrect. This request is known as a 'subject access request'.
Right to information: Under the provisions of the Data Protection Act, you have the right to request a copy of any details held about you. We will provide this information in accordance with current legislative requirements, and on payment of the appropriate fee.
We'll endeavour to correct any information or remove details from our databases as soon as possible and address any comments you may have where appropriate. In most instances we will usually be able to process your request within 7 days of receipt, however, please allow for up to 30 working days for your request to take full effect.
Changes to this Policy...
We reserve the right to make changes to our privacy and data protection policies at any time without warning and without prior notification. Any changes made to these policies will be published within this statement.
Here at Greasley Parish Council, we like to think that we take pride and great care when it comes to the protection and safeguarding of your privacy both online and offline. As such, any personal data held in databases or otherwise on our secure computer systems and web servers are firewalled and password protected and access is restricted, whether in electronic or print from, to authorised Greasley Parish Council personnel only or any appointed representatives, or those outlined elsewhere in this policy, who need access to this information to undertake their duties.
Authorised personnel at Greasley Parish Council are limited in number and are committed to our privacy and security policies detailed here. For your further protection, all Greasley Parish Council personnel are made aware of our security procedures upon employment, and our web security and data protection procedures are reviewed on a regular basis.
We feel confident that you will have a safe and pleasant experience in using our website and any features provided as a part of it. However, in the unfortunate event that you should have any issue relating to the interaction with our website, you can contact us in any of the following ways:
- Contact us via email to get in touch with us online.
- or write to us at:
The Clerk, Greasley Parish Council, The Parish Office, Greasley Sports and Community Centre, Dovecote Road, Newthorpe, Nottinghamshire NG16 3QN.
- or telephone us on: (01773) 719665.